Following up on job applications: How soon is too soon?

So, you’ve just applied for your dream design job. Now comes the nervous wait for a response. You know that hiring decisions take time – sometimes a lot of it – but you also know that staying top-of-mind with the employer can make all the difference. And what if your job applications went to spam or something? Surely one little email just checking in won’t hurt anyone, right? Let’s discuss the ins and outs of the all important job application follow up email.

What happens after you submit a job application?

For starters, it’s important to have a basic understanding of the job application process. When you submit a job application, the employer will either start their review process immediately or they’ll wait for the advertised application closing date.

The review process usually starts with initial resume screenings by automated screening software or by a HB manager, recruiter or hiring manager. This initial screening process will help to weed out unqualified candidates and can take anywhere from a couple of days to a week.

Once applications have passed through initial screening, the employer will shortlist candidates that they would like to learn more about. They’ll then contact these candidates to either setup an interview or schedule some kind of skills assessment. This process can take up to a week or even longer if skills assessments are involved.

So, how long should you wait before following up?

When it comes to job applications, timing is important. If you follow up too soon, it could appear as if you’re impatient and lack understanding of the hiring process. On the other hand, if you wait too long to follow up, employers may think that you’ve lost interest or have been hired elsewhere.

Generally speaking, a good rule of thumb is to wait at least 7 days (after applications close) but no more than 14 days.

This will give the employer enough time to receive and review applications, while also demonstrating your interest in the role. They will hopefully recognise your name when your email arrives in their inbox and be curious enough to read it.

Even if the job listing said applications were due immediately, don’t be tempted to pounce straight away with your follow-up email. It may seem like a good idea in theory but employers are often inundated with applications and need time to review them. Patience is a virtue.

Phone or email – What do employers prefer?

The best way to follow up on a job application is with an email, especially if you applied online. Most recruiters or employers prefer that all forms of communication are in writing (emails, letters and even text messages). This allows them to save your messages for later reference and makes it easier for other team members to track progress when multiple people are involved in the hiring process.

If you’re looking for a more direct approach and the job advertisement suggests it, you can give them a call. Just remember to be polite and courteous on the phone and to speak slowly. Be mindful of their time and respect their boundaries.

What should you say in your job application follow up email?

Your follow up should always be polite, professional and concise. Start off by thanking the employer some context around your application and politely express your continued interest in the job. You may want to include any additional information that may give you an edge over other applicants such as a recent award or media coverage. But, make it short and concise so as not to take up too much of the employer’s time and avoid coming across as braggadocios or overly desperate.

End your email on a positive note and indicate that you’d be happy to answer any additional questions or provide more information if necessary.

Here is a job application follow up email template you can use. Just switch out the specifics for your own: